Simplified Practice

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====== Reason For Visit: Notifications ======
To configure the notifications on a Reason for Visit first click on the gear icon on the top menu, then select **Reasons For Visit**. 
{{ :calendar:gear_icon_settings.png?nolink&400 |}}
Hover over the Reason for Visit you'd like to configure and click the button with the bell  icon.
{{ :calendar:reason_for_visit:reasons_for_visit_hover_notifications.png?nolink&400 |}}

Within this dialog you'll be able to configure both confirmations and reminders.
{{ :calendar:reason_for_visit:reasons_for_visit_dialog_notifications.png?nolink&400 |}}

=====Separating Reminders & Confirmations=====
To use the same content for both reminders and confirmations, select the checkbox in the top-right corner. Enabling this will disable the Reminders tab, allowing you to manage all messaging via the Confirmations settings.
{{ :calendar:reason_for_visit:rfv_notifications_same_content.png?nolink&400 |}}

=====Managing Appointment Reminders=====
Customize when and how many notifications are sent by adding Alerts. Each alert requires two parts
  * **Reminder value** - The number of units (e.g., 5).
  * **Reminder unit** - The time increment (Days or Hours)
{{ :calendar:reason_for_visit:rfv_notifications_alerts.png?nolink&700 |}}

Add: Click the **+Add** button to create multiple reminders.\\
Delete: Click the **Trash Can** icon to remove an alert.

=====Email Information=====
To activate emails select the checkbox named **Active** below the //Email information// header.
  * **Subject** (Required) - The email subject line seen by the client
  * Use Default - Enable this to automatically use the location’s address for the appointment.
  * Address - Enter a custom address if Use Default is not selected.
  * Body - The main message content of the email. This field supports [[#variables]].
{{ :calendar:reason_for_visit:rfv_notifications_email_content.png?nolink&700 |}}

=====Email Attachments=====
To send files to the client, drag files to the field or click on the field. The files have to be .pdf and can not exceed 2 mb.\\
//Note: If you'd like to include fillable forms please refer to [[calendar:reason_for_visit:forms|Reason for Visit: Forms]]//.
{{ :calendar:reason_for_visit:rfv_notifications_email_files.png?nolink&700 |}}

=====Text Message=====
To activate texts select the checkbox named **Active** below the //SMS body// header.
  * Body - The main message content of the text. This field supports [[#variables]].
{{ :calendar:reason_for_visit:rfv_notifications_text_sms.png?nolink&700 |}}

=====Variables=====
To insert appointment details automatically, select a variable from the dropdown menu. These placeholders will be replaced with real-time appointment information when the message is sent.

  *Client - Full name (First and Last).
  *Reason - The title of the "Reason for Visit."
  *Location - The meeting type (In-Person, Telephone, Video).
  *Date - Date of appointment.
  *Time - Time of appointment.
  *Calendar Name - The name of the specific calendar used.

Example: <code>"Hello {{client}}, your appointment is on {{date}} at {{time}}."</code>